BUSINESS MEETING RESPONSIBILITIES
Hosts' Responsibilities
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The head host is the first person(s) whose name(s) is on the list in the yearbook. This person should call the other hosts to coordinate what food to bring. Hosts need to bring appetizers and/or desserts to accommodate members and guests. Cream/milk for the coffee as well as sliced lemons are the responsibility of the head hostess. Coffee, tea, sugar, plates, cups, napkins, and silverware are always in the cabinet. If running low please tell Hospitality chairperson.
If you are hosting during a warm month and would like to serve iced tea/lemonade, the head hostess is responsible for purchasing and bringing these items to the meeting. The head hostess can bring receipts for any beverage supplies to the meeting for reimbursement if they choose.
At the meeting, the hosts need to set up the food & beverages. After the meeting hosts need to clean up tables, kitchen, sweep floors, empty all garbage cans and take out trash to the dumpster in the parking lot. Helping reset the hall’s seating and tables is much appreciated.
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Gardeners’ Prayer
The member responsible for the Gardeners’ Prayer should bring an appropriate prayer to the meeting and read it to the members. If you are unable to fulfill your obligation, you need to find a replacement and call the President to keep her updated.
Split Club
The member in charge of the split club for the month is responsible for selling the tickets and collecting the money. Tickets are 3 tickets for $2.00. After the member is finished selling the tickets, they should count the money and give it to the Treasurer. If you are unable to fulfill your obligation, you need to find a replacement and call the President to keep her updated.
Sunshine
Cards are sent to a member who is in the hospital or has a serious illness. Flowers/plant or token gift is also delivered when appropriate. Please notify the President if you know someone in need of some sunshine. Upon a member's death, the Board will decide an appropriate memorial or tribute.
Floral Designer of the Month
The floral designer of the month is responsible for an arrangement and a coordinating tablecloth(s) to cover the banquet tables. Please contact Head Host to coordinate theme if desired.
If you are unable to host or do the floral design, you need to find a replacement and contact the President to keep her updated.